Complete invoice automation to optimize your AP processing Capture, classify, validate, route, manage, and analyze your invoices efficiently.
Today’s competitive environment requires it: successful companies must get everything they can from every business function. The accounts payable department is no exception and automation can help companies capture “invisible” AP efficiencies.
All of the “hidden” expenses and inefficient business processes spawned by manual processing can be eradicated with the automated data capture and approvals process management provided by AnyDoc®INVOICE™ BPM Suite. With fresh and accurate information delivered seamlessly into your ERP or accounting system, AnyDocINVOICE BPM Suite can also help you capture discounts you may be missing due to late data entry, delayed approvals, or other processing bottlenecks.
AnyDocINVOICE BPM Suite provides a window into your invoice process, making it easy to view and perform any portion of the invoice review and approval process. Functions such as exception handling can be automatically initiated or reviewed as needed—all according to your existing accounting practices. In addition to fast-tracking exceptions, a robust reporting feature allows you to analyze why they are occurring to ward off future exceptions.
Drive automation and efficiency throughout your entire AP invoice process.
AnyDocINVOICE BPM Suite dramatically improves the way your company processes incoming invoices and tackles the issues that inflate costs and slow productivity.
WATCH Video: Leggett & Platt speaks at IFO (formerly IAPP) Fusion 2011 on saving nearly $2 million annually with their AP & AR automated solution.
Boost Cash Flow Management
With accurate data arriving in your financial database more quickly, a more accurate view of cash flow is available. The powerful technology of AnyDoc®INVOICE™ BPM Suite makes it easy to prioritize payments and take advantage of the most favorable payment terms. Invoice data, including line-item details, are automatically matched to POs, propelling verified invoice data to the approval process much faster. By eliminating bottlenecks and backlogs, you’ll accrue fewer payables at month-end. With AnyDocINVOICE BPM Suite, you can instantly see the status of any outstanding invoices. This gives you the ability to view real-time invoice information for proactive financial management, ending unpleasant month-end surprises and headaches.
Increase Invoice Data Accuracy
Manual processing invites the potential for human errors—creating routing and approval delays, inaccurate payments, and a drain on productivity. Inaccurate invoice data means that AP employees must investigate the error, correct it, and possibly reprocess payments. But AnyDocINVOICE BPM Suite automatically validates data according to your existing business rules to deliver the most accurate data possible, virtually eliminating the manual processes most susceptible to mistakes.
Improve Executive Management Visibility
Optimize efficiency and lower processing costs with management tools including real-time analytics, reports and dashboards. With a robust dashboard, customizable to an Executive Manager’s requirements, trouble areas can be identified for correction at a glance. This real-time view of corporate processes gives managers the information to identify and correct problems—boosting efficiency and reducing costs.
Reduce Manual Data Entry Costs
Automated data capture can eliminate manual data entry, which can easily add up to 75% of hidden labor costs. Because manual data entry is often dispersed across your department, with each team member performing a portion of the data entry, the costs and reduced productivity can go unnoticed. But once replaced with AnyDocINVOICE BPM Suite, the improvements in processing speed and effectiveness are dramatic and obvious.
Maintain your Existing Accounting Rules and Business Processes—Not the Other Way Around
AnyDocINVOICE BPM Suite works within your existing AP procedures to validate invoice data, post invoices and route approvals just as your AP employees do now—but consistently, 100 percent of the time and far faster. Easily customizable exception rules alert operators to specific invoice discrepancies. Discrepancies can flag the data field for review by an AP employee or supervisor–or automatically replace it with the correct terms tied to that vendor.
Streamline Exception Processing
Dealing with exceptions can take a disproportionate amount of resources, driving up expenses and causing critical processing delays. But AnyDocINVOICE BPM Suite can help you fast-track the processing of these exceptions, including automatically triggering follow up emails according to your business processes. You also have the power to analyze what is causing the exceptions—allowing you to eliminate future occurrences.
Utilize Effective Management Controls
Effectively monitor and manage user tasks with an easy-to-interpret dashboard view that provides real-time status of exceptions, approvals, and work-in-process—making it simple to tweak and optimize processes for peak performance and efficiency. And integrated email and approval procedure history is easily accessible and available at the invoice, vendor, employee, or department level, and more.
Template-free invoice data capture with AnyApp® Technology.
As part of the AnyDoc®INVOICE™ BPM Suite, the award-winning AnyApp technology developed by AnyDoc Software provides a better way to capture the data that appears on all your invoices—such as vendor ID numbers, or total amount due—but is found in different locations in each invoice format. You simply define the data attributes you need to capture, such as “amount due,” or “PO number.” The software automatically and rapidly scans the entire invoice to find any variation or combination of keywords to locate the data you need. And, it will remember where it found the data the next time that vendor’s invoice appears again, further speeding data capture. Templates and manual “software training” are not required.