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OCR for AnyDoc®






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AnyDoc Software
Regional Sales Rep

AnyDoc Software, Inc.
P: 800.775.3222
F: 813.222.0018
E: anydocinfo@hyland.com

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Automate data capture and processing for all your business documents. Erase hidden costs and improve productivity by eliminating manual data entry.

Anywhere your business uses paper documents is a good place for OCR for AnyDoc®. Thousands of companies worldwide rely on OCR for AnyDoc to capture and process data from business documents—and with good reason. The software eliminates manual data entry, a process that drains profit and productivity. Because data entry often occurs across an organization, with each employee doing some portion of data entry, the costs can go unnoticed.

But rest assured: with OCR for AnyDoc in place, the impact will be clear and powerful. OCR for AnyDoc captures data from nearly any document. Once information is extracted, your customized business rules are used to validate and normalize the data prior to human verification. Verified data and indexed images are then seamlessly delivered to your back-end system, content management system, SharePoint® or SharePoint-based system, and/or workflow for use in analysis, reporting and retrieval.

You can use OCR for AnyDoc to:

  • Expedite documents into your workflow
  • Eliminate manual data entry
  • Reduce costs
  • Improve data accuracy
  • Minimize manual sorting
  • Improve customer service
  • Evolve your solution as your business grows
  • Aid compliance with secure, controlled access to sensitive documents

OCR for AnyDoc uses a variety of technological processes to recognize varying data types:

  • Optical Character Recognition (OCR) analyzes computer-generated text located on paper documents and translates this into usable data. Algorithms identify characters based upon pixilation, curvature, and line direction.
  • Using techniques similar to OCR, Intelligent Character Recognition (ICR) software analyzes and translates handwritten characters.
  • Voting is a technique where two data recognition engines are involved, compared, and the best solution is provided.
  • Optical Mark Recognition (OMR) captures responses to questions based upon a selected checkbox or bubble — a data type known as mark sense.
  • Barcode Recognition (BCR) functionality reads 1D and 2D barcodes and translates them into usable data.


Detailed Benefits

Expedite documents into your workflow: Using OCR for AnyDoc means critical document images and data are ready to be transferred into back-end systems faster. Decisions are made sooner and with more complete information, creating a new advantage for your entire organization.

Eliminate manual data entry: OCR for AnyDoc quickly and easily extracts the information you specify from all your documents using industry-leading recognition engines. OCR for AnyDoc excels in processing even the most complex documents and eliminates the need to hand key information.


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Reduce costs: The costs of manual data entry are not always obvious. Often, employees across the organization are responsible for keying data. But manual data entry creates an undeniable and unnecessary cost and drag on productivity. By automating data entry, OCR for AnyDoc improves efficiency and lowers costs across your organization.

Improve data accuracy: Manual data entry invites the potential for human error. And while your data is probably fairly accurate now, any improvement lowers costs and improves productivity by eliminating the need to investigate and correct errors via accurate character recognition and automated cross-referencing of captured data against external data tables.

Minimize manual sorting: OCR for AnyDoc takes over the process of sorting your documents. Just feed them into your scanner and work digitally to organize batches, document sets and attachments, improving speed, and of course, reducing paper cuts.

For advanced classification needs, AnyDoc®CLASSIFY™, powered by Infiniworx, allows you to automatically identify your document images by their document types with custom user-defined keywords and/or document tags. Documents can be scanned right out of the envelope or in the order in which they enter the workflow—no manual pre-sorting or separating is required.

Improve customer service: Faster document processing means data gets to back-end systems faster. Your customer service reps will have access to key information sooner, equipping them to deliver timely answers and to resolve problems faster. And costs fall because customer issues are resolved on the first call, eliminating the need for extra inquiries.

Evolve your solution as your business grows: As your business evolves, so will your data capture needs. OCR for AnyDoc is ready to grow with you, whether that means taking on new document types to automate, higher volumes or accommodating new business procedures.

As your business expands, remote locations can scan and deliver documents for data capture with AnyDoc®CAPTUREit®. Whether those locations need to scan and email just a few documents on-the-fly, or perform full batch scanning, CAPTUREit is the perfect tool to extend OCR for AnyDoc’s functionality right along with your business reach.

Aid compliance with secure, controlled access to sensitive documents: OCR for AnyDoc aids in HIPAA, Sarbanes-Oxley and other government privacy regulation compliance with customizable security options. Security can be defined at the group or user level and can control access right down to individual database fields and sections of scanned documents. With today’s tougher privacy regulations, OCR for AnyDoc can play an important part in your compliance program.


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