Documents can be scanned and converted to images right
out of the envelope. Scan from the mailroom, a central
location, or thirty remote locations. Once scanned, document
images are digitally viewable in seconds.
Using another system to scan your images? Retrieving
them online? No problem, you can import them and still
get all the benefits of automated document processing.
High image quality is crucial to identifying documents
and data. First, scanner communication is optimized to
produce the best image for extraction. Next, images are
deskewed, lightened, cropped, despeckled, colors are removed
and images are automatically rotated. The QA process
also provides you with the abilities to replace (by rescan)
a poor quality image, insert new images into the group,
or append images to the end of a scanned group.
With the cleanest image in place, OCR for AnyDoc’s
AutoID feature automatically identifies each document.
By searching for an ID point such as barcodes, specific
words, or matching the format of a document to others,
AutoID works fast to recognize your commonly used forms
and eliminates the need for manual pre-sorting.
Captured data is then validated against your business
rules (best practices in computer logic form). Automated
rules are quickly performed on data fields without operator
intervention and offer an almost endless array of data
integrity checks and balances. Any document that does not
comply is immediately queued up for quick attention in
accordance to your escalation procedures and monitored
At the verify stage, many documents are already 100 percent
complete and can optionally bypass human verification,
going straight to output. For other documents, operators
can quickly move through extracted data fields to verify
each extracted field — or can simply advance from
one questionable character or business rule violation
to another. Home workers, branch offices,
new corporate acquisitions and overseas offices can all
be accommodated via the Internet.
Now that your valuable data is captured, validated and
verified, stacks of paper documents have been transformed
into usable images and information. Data and images are
delivered to backend systems and put to work.