The Pain:  Remote office cost

A national or global presence is essential for many companies, and this often means branch offices in many states and countries. But along with those remote sites come the pains to run them. Processing the documents generated by these offices is one of these pains, due to the excessive costs and delays to do so.  

These elements help generate the pain:

• Getting documents to corporate headquarters:  Branch offices often are not equipped or staffed to process their own documents, so they send the documents to a centralized location such as corporate headquarters. But this approach can be costly and risky. Many companies spend several thousands of dollars a year in courier fees just to transport documents between offices for this purpose. It also opens up the possibility of sensitive data getting lost or stolen en route. Faxing the documents instead is expensive, slow and inefficient. Too often the transmittal is illegible or incomplete, causing twice the work – and twice the cost.

• Untimely processing of branch office data: Branch office documents often are already late for processing by the time they arrive at corporate. With time-sensitive documents such as invoices, the delay can have a negative financial impact on your company by disqualifying it from early payment discounts and other incentives.

An automated data capture solution with the following distributed capture capabilities can virtually eliminate these pains:

• Remote scanning: Branch offices around the corner or around the world can scan their documents locally and submit the images for processing via a secure Internet connection to a centralized location, such as corporate headquarters. The originals remain onsite. Offices no longer have to mail or fax their documents, so they can keep their critical data secure as they virtually eliminate courier fees and long-distance phone charges.

• Centralized processing: Once the document images are received, the data off them is then extracted, processed and formatted for export to the company’s back-end system. Invoices and other time-sensitive documents are processed faster. A company can hit more early payment discounts. And this all can be done the same day the documents arrive at the branch offices.

Learn how a company with 48 branch offices used an AnyDoc solution to automate processing and drastically reduce manual data entry and processing and personnel costs.

Whether a company has one office or 100, AnyDoc Software has the solutions to cure the pains associated with document processing.