Q: What is forms processing?
A: Forms processing is the method
of acquiring data off of paper forms
and documents. You can process forms
using manual data entry, by keying data
directly off the paper document into
your back-end system such as an enterprise
resource planning (ERP) system, or
with an automated forms processing solution
(using software that captures the data
automatically) for transfer into the
back-end system or ERP system.
Q: How do I know if my organization
needs an automated forms processing
A: If your company needs to
capture data off the hundreds or even
thousands of incoming paper forms and
documents it receives each day, week
or month. If you rely upon manual data
entry to capture this data into your
back-end system. If your company devotes
significant personnel resources to
perform this manual data entry, you
need to automate now.
Processing documents manually can
incur thousands of dollars in hidden
costs for your organization. Offsite
document storage and retrieval, lost
revenue opportunities due to document
processing backlogs and human error
significantly increase your price to
process documents this way.
Many companies save hundreds
of thousands of dollars each year by
switching to an automated forms processing
solution such as OCR for AnyDoc®.
Q: What are the differences among “structured,” “semi-structured” and “unstructured” documents?
A: Forms processing technology, has
traditionally handled structured forms,
such as order forms, time sheets and
surveys. These items have a uniform
format where data is found in the same
location on each document. The customer
name, the date and the item number
are always found in the same spot on
each order form, for example.
Semi-structured refers to documents
such as invoices that every company
receives daily from multiple vendors.
Semi-structured forms have the same
type of information on each of them
(invoice number, invoice date, total
due, etc.) but depending on the vendor,
the location of that information could
be anywhere on the page. For example,
one invoice might have the invoice
number in the top right-hand corner
of the page while another invoice has
the invoice number placed in the middle
of the page. Software products
that perform semi-structured processing
must have capabilities to locate and
extract the desired data, regardless
of where it is located on the page.
By comparison, unstructured forms
are a complete free-for-all. There
is no consistent format, look
or requirement for unstructured forms.
Letters and direct mail are good examples
of unstructured business documents.
OCR for AnyDoc® includes features to
automatically process all three types
of documents with virtually no manual
data entry. OCR for AnyDoc® uses such
features as keywords, filters and other
proven methods to capture needed information
regardless of its location on each
Q: Are structured and unstructured
documents processed differently?
A: Yes. Since data placement
in structured documents is consistent,
a template is created which assigns
zones where the data on the document
will be every time, and you then define
what types of data will be contained
within these zones.
The location of data on unstructured
documents, such as A/P invoices and
Explanation of Benefits (EOB) forms,
is inconsistent and therefore requires
something more flexible than a template-based
An example of this is the purchase
order number. The software searches
the document for “P.O.
No.,” “P.O. #,” and
several other variations of the term.
Once it locates and captures that data
on the document, it remembers the location
each subsequent time that particular
vendor’s invoice is processed,
thereby accelerating processing time.
Q: What makes OCR for AnyDoc® a compelling
A: For over a decade, OCR for AnyDoc®
has been considered the de facto standard
for high-volume forms processing. It
delivers leading-edge recognition technology
with character-reading accuracy that
often exceeds 99 percent.
With the software’s robust OCR
technology, image enhancement and character
regeneration take place automatically
prior to capturing data. Distracting
clutter such as lines, patterns and
other background “noise” are
also removed. This leads to cleaner
data reads that reduce the need for
human intervention to verify or correct
Sophisticated features and advanced
performance are complemented by the
software’s ease of use, which
includes wizards for fast and easy
setup. OCR for AnyDoc® has been the
recipient of numerous industry awards for improving clients' business processes, reducing costs, and speeding productivity.
Q: What size company should choose
OCR for AnyDoc® software?
A: OCR for AnyDoc® is a versatile solution
that can support the form processing
needs of literally any size company.
For large organizations, the software
can easily scale to process tens of
thousands of forms, invoices and documents
AnyDoc Software also offers an unlimited
or a volume pricing structure that
makes the solution affordable to any
company despite of the volume of documents
Q: Which document scanners can be
used with OCR for AnyDoc®?
A: AnyDoc Software has formed partnerships
with the leading scanner hardware manufacturers,
including Böwe Bell + Howell,
Canon USA, Fujitsu, IBML, Kodak, OPEX, and
Panasonic. These partnerships
allow us to ensure OCR for AnyDoc®
is fully compatible with these vendors’ devices
and deliver the highest-quality results.
In addition, AnyDoc Software is committed
to open standards to easily link applications
to imaging hardware. As a result, it
is the first forms processing vendor
to serve as a board member of the TWAIN
working group, an arm of the non-profit
organization that represents the imaging
industry and is dedicated to standards-based
initiatives. AnyDoc’s CAPTUREit also
now comes with a TWAIN scanner interface
for interoperability with industry
scanners, without the need for add-on “middleware” or
Q: What is the ROI for OCR for AnyDoc®?
A: OCR for AnyDoc® delivers enhanced
workplace productivity, faster document
handling, reduced errors compared to
manual data entry, and overall lower
processing costs. Most OCR for AnyDoc®
customers report an ROI in less
than one year.
Q: What other solutions does AnyDoc
A: AnyDoc Software offers a complete
line of solutions for document and data capture,
classification, and business process management.
OCR for AnyDoc® is complemented by additional
solutions for electronic document storage
and retrieval and remote office support.
A data bridge enables the transfer
of data captured by OCR for AnyDoc®
to any ODBC-compliant database, with
no programming required.
an overview of AnyDoc Software’s
complete line of automated solutions.
Q: Who are AnyDoc Software’s
A: Fortune 500 companies and government agencies are among the thousands of installed sites of AnyDoc® Software products worldwide. Our customers include such leading organizations as Fastenal Company, Sony Pictures Entertainment, BlueCross BlueShield, the U.S. Census, LeasePlan, Coop and many more.
Q: How are products sold and supported?
A: AnyDoc Software products are available
through an elite channel of established
integrators, VARs and resellers. This
channel is supported through joint
efforts in sales and marketing as well
as extensive product training.
The company maintains partnerships with many of the world’s top
integrators and resellers.